Facilities Use 2024 Annual Report:
Facilities Use Committee Members: Beth Mufson, Larissa Kitenko, Clerk; Lisa Kluepfel resigned in January.
Third Haven Friends Meeting continues to provide a quiet, reflective space for the Meeting’s activities, members’ outside activities, as well as the meetings of non-members.
The primary purpose of the buildings is to accommodate the needs of the Meeting. Therefore, all Meeting activities have scheduling priority over any other group when a conflict arises. Third Haven Meetings are being held in-person, hybrid format, or via Zoom.
Scheduling on the paper calendar is syncing with on-line calendar. Members are notifying Facilities Committee or leaving messages (kitchen phone) with plans for meeting times, Weddings, or Memorials. This ensures that each usage has reserved space and/or on-line time. The current system of categorizing meeting/event types has been working well and should be continued. This is listed on the webpage.
Donations have been forwarded by Facilities Comm/Friendly Presence to our Treasurer along with the event, date.
*Recommendations from the Risk Control Consultant from Guide One Insurance to the Trustees
(Sept 2022) P & G Comm and Facilities Comm discussed these Safety Issues that applied to use of our buildings and property. These recommendations have been included in the agreement document that prospective users of our property sign, viz., the need for a Certificate of Insurance or a signed Document that holds “Third Haven Harmless”. We make a distinction regarding the need for a COI between:
organizations using Third Haven buildings to conduct their normal business
versus
individuals/organizations that are invited by a member to learn about Quakerism, its history, its role in this country/our community, and its approach to everyday life as well as the spiritual life.
Facilities Revenue 2024 Calendar Year - $7219
For 2025—Trial Monthly Calendar: new calendar in Common Room
Generally, Common Room usage for meetings in descending order:
- Wednesdays (busiest)
- Thursdays
- Fridays
- Sundays (FDS, Hospitality)
- Saturdays (occasional meetings)
- Mondays (fewer occasional meetings)
- Tuesdays (no meetings currently scheduled)