Annual Report for Calendar Year 2011 of the Communications Committee to the Third Haven Friends Meeting for Business fourth month fifteenth day, 2012:
Our committee includes Dee Rein, Tatiana Harrison, Cynthia Quast, Molly Burgoyne, Ralph Young and John Hawkinson. We do the following.
Newsletter: sent by e-mail as well as US mail where necessary. Many photos by Ralph, minutes by Molly and feature articles by Cynthia. Assembly by John and fine editorial tuning by Dee. All others are encouraged to send in text, poems or photos.
Website: a major expression of the composition and activities of the meeting. The website is regularly updated with news and information of interest to members, attenders, and seekers. Each committee has the option of submitting content to be included on the website. The more information we have available on the website, the more useful it will be. The website was redesigned in the winter of 2011 to make it easier to use and more visually appealing. A footer with contact information and Meeting affiliations was also added.
Response to messages sent to our e-mail address email@example.com. This inbox is reviewed daily so that inquiries may be directed to the appropriate individual or committee.
Response to messages recorded by the telephone. Same level of scrutiny and response as the e-mails.
Weekly Announcements: e-mail message sent out each Sunday or Monday to share information about future events of interest to members and attenders of Third Haven. Please send your announcement (firstname.lastname@example.org) by Saturday each week, using the standard format, which is, November 3 (Saturday) 9 am, xxx Committee will meet in the common room.
Printed Directory: Most recent publication was one year ago. Since there are frequent additions and changes we recommend that one use the updated directory available on the website, http://www.thirdhaven.org/.
Our goals remain to keep members and attenders of the meeting in contact with one another and informed of future events, provide vital meeting information, and to record the current history of Third Haven. The newsletter is scheduled for publication well in advance of monthly meeting for business. The deadline for submission of articles is set at the 22 of each month.
John A. Hawkinson, Clerk