Third Haven Friends Meeting Trustees
Annual Meeting Synopsis
March 26, 2009
Present: Marsie Hawkinson, Clerk, Allan Mielke, Treasurer, Sumner Parker, Monimia Barker, Ken Carroll, Diana Rein, Secretary.
The following topics were covered:
A Letter of appreciation to Jeanine Bartlett. on behalf of her husband Tom Bartlett for his 41 years of service as a trustee was read and approved for mailing.
Minutes and Treasurers Report were approved. The Operating Statement for December 31, 2008 (attached) was presented by Allan Mielke. The Trust is solvent.
Property and Grounds Committee submitted requests:
Extensive pruning of significant trees and removal of a broken tree off a corner of the old building to be done by Angus Ford for $1700 was approved.
Grading and stone for the meeting house lane may be supported in part by the Trustees once an estimate is received. Decision was tabled pending such an estimate.
Solar Panel installation is not currently a priority of the Property and Ground Committee.
Scholarship Committee progress was presented by Sumner Parker. The committee thus far has $18000 in donations and another $7500 in pledges plus the $1500 pledged by the Trustees. Sumner expressed concern that the donations came from fewer than 20 contributors rather than the entire meeting community. Marsie suggested he report at the next Meeting for Business in order to raise awareness of the scholarship program. Monimia expressed concern that a call she received soliciting a donation was not presented in the manner of Friends. Ken indicated the importance of providing scholarship aid to adult inquirers interested in learning about Quakers. It was agreed that the Scholarship Committee had formed and been approved by the meeting, had begun its work and therefore met the Trustees stipulations from March 2008. Hence, Allan will write a check to the Scholarship Committee for the agreed $1500.
A new Trustee, Laurence Claggett Jr. was approved.
Election of Officers by unity resulted in: President Marsie Hawkinson, Treasurer Allan Mielke, Secretary Diana Rein.